::: NLCA - Newfoundland & Labrador Cheerleading Athletics


	CONSTITUTION ARTICLE 1 - NAME AND OBJECTIVES The name of the organization shall be the Newfoundland and Labrador Cheerleading Athletics hereinafter referred to as the NLCA. The objectives of the NLCA shall be: To develop standardized safety regulations for use in all schools, organizations, clinics, and competitions. To act as the regulating body for cheerleading competitions in Newfoundland and Labrador. To promote the development of and organize many competitions each year, including but not limited to the annual Charity Classic, Synergy Dance Competition, and Provincial Cheerleading Championships. To encourage cheerleaders to have respect for their sport and thus gain the respect of others. To promote cheerleading province wide, and give aid to any and all organizations, companies, schools and regions looking to further the establishment of cheerleading within their own medium. To develop skill level, enthusiasm, and a repertoire of cheers, chants stunts, pyramids, and dances. To provide a communications network system for all people interested in cheerleading province wide. To develop a better understanding with principals, school board administration, physical education departments, and other school athletic associations. To develop coaches and judges within the province and have them become actively involved and knowledgeable through clinics. To work as a communications liaison between other provincial, national, and international cheerleading organizations. To ensure all competitions, clinics, camps, and practices are run in the safest manner possible through rules and regulations, supervision, and coaching courses emphasizing this. The NLCA shall be known as a non-profit organization. No member shall benefit financially from the NLCA. ARTICLE II - MEMBERSHIP AND DUES The Associations fiscal year shall be July 1 to June 30. Membership is open to any organization involved with cheerleading or cheerleading supplies that will abide by our objectives. First year membership includes: Standard first aid certification for up to five coaches NLCA Coaching Certification (Mandatory for coaches, open to cheerleaders) NLCA Coach's Handbook (1 per school) NLCA Judging Certification (Optional. Open to coaches and cheerleaders) Registration in NLCA Provincials Collectively as a team, the right to present nominations for NLCA Executive Positions. Collectively as a team, one representative vote on executive member positions at the AGM. Membership fees shall be set yearly at the annual meeting and will be paid annually by November 1st. Exceptions will he considered on a case by case basis. Registration must be accompanied by a complete team list, which includes a faculty advisor, coach, cheerleaders and alternates signed by the principal of each. All other people associated with each team in any way will pay a spectator's admission at NLCA-sanctioned events. The NLCA executive will deal with all matters not covered above on an individual basis. ARTICLE III - EXECUTIVE 1. The executive shall consist of Major Executive Roles, Medium Executive Roles, and Minor Executive Roles. 2. The executive shall have the power to conduct all business of the NLCA unless specifically limited by the constitution. 3. The NLCA executive shall consist of a president, past president, vice president, executive director, treasurer, secretary, registrar, events coordinator, efficiency manager, judging director, clinic/camp directors, creative director, and a webmaster. 4. Positions may or may not be open to members also currently holding other positions on the executive. This will be specified under their position description. No member may hold more than 2 positions, unless approved by President, Vice President, and Executive Director. 5. Any Executive member who is absent for 3 consecutive meetings without notifying the executive prior to the dates of these meetings of their just cause, will be assumed to have abandoned their position on the executive. 6. Abandoned positions will be dealt with by the NLCA Executive on a case by case basis. 7. Any executive member who has abandoned their position and wishes to be reinstated, will only be allowed provided a ¾ vote of the remaining executive members. 8. Additional positions may be created as deemed necessary by the Executive. 9. The officer's duties shall be: President: Major Executive Role Call meetings Preside and officiate meetings Responsible for dealing business at meetings in a professional and orderly fashion, beginning with issues carried forth from previous meetings, then on to new issues, following by giving each executive member the opportunity to introduce new business one by one, and finally opening the floor to non-members. Major spokesperson for the NLCA Assume full responsibility for the operation of the NLCA Resolves problems within executive Monitors the activities of all NLCA Executive by co-ordinating with the Efficiency Manager Takes care of NLCA insurance Coordinates with school board on any and all issues Promotes cheerleading within the school system Votes only in the event of a tie May not hold a concurrent executive role. Members are only eligible for this role if they have held another NLCA Executive position for a minimum of two years. Vice President: Major Executive Role Shall attend all meetings (General & Executive) of the NLCA Preside alongside President at all meetings Assist President in maintaining professional and orderly fashion at all meetings Assist the President in any other areas needed In the absence of the President, have all the duties and powers of the President Works with Judging Director on Rules and Regulations and Judging Sheets Works with Events Coordinator on AGM Gathers any and all outside information needed for the NLCA and brings to meetings to aid in decision making May hold a concurrent minor executive role Members are only eligible for this role if they have held another NLCA Executive position for a minimum of two years. Efficiency Manager: Major Executive Role Monitors progress and completion of all executive members duties Reminds executive members of their roles and responsibilities Is responsible for delegation and clarification of duties amongst executive members Although each executive member is responsible for his/her own duties, final responsibility of their duties having been completed falls upon the efficiency manager Attends all meetings Addresses any productivity issues with the executive members through the President and Vice President. Relays all necessary information to Webmaster May not hold a concurrent executive role Treasurer: Major Executive Role Manages all of NLCA's finances Keeps an up – to – date account of NLCA’s books, ledgers, and financial statements Organizes a rough budget for the NLCA Is responsible for all accounts payable Keeps an account of all activity influencing the budget Has all financial information on-hand at all meetings Receives and acknowledges registration fees for memberships Works closely with Executive Director Registrar: Major Executive Role Accepts all registration for NLCA and competitions through mail or e-mail depending on the nature of the specific registration Works athlete registration table at all events Main liaison for cheer public Relays any registration errors to teams ASAP Hand all registration forms over to secretary ASAP Hand all registration money over to treasurer ASAP Contact for all coaches province-wide Responsible for supplying all coaches with any and all information relevant to coaches and teams Accept all queries and either provide answers, or refer questions to appropriate executive member. Identity is to be kept in disclosed May hold a concurrent major or minor executive role Events Coordinator: Major Executive Role Books and organizes all events for NLCA excluding provincials Is a member of the Provincial Committee Arrange all details concerning events (date, location, time, staff, schedule, judges [with judging director] uhaul) Coordinates with Creative Director for all promotional materials required for each event Bring ideas for events to executive for approval Remains accessible to all staff and executive members at events In charge of keeping events on schedule May hold a concurrent minor executive role Executive Director: Medium Executive Role Consistently pursuing the financial advancement of NLCA through any means, including but not limited to sponsorships, donations, and grants. At all times, explore decisions of the executive with the financial growth of the NLCA as a priority. Act as NLCA’s liaison to outside companies and organizations Upholds reputable report of the NLCA Head of public relations and communications for the NLCA Works closely with Treasurer Judging Director: Medium Executive Role Revises rules and regulations for the year Creates all judging sheets and systems for the year Works with event coordinator on judging courses Coordinates judging staff for events with event coordinator Has final word on judging and rule/regulation discrepencies Secretary: Medium Executive Role Records minutes of NLCA meetings Sends copy of all meeting minutes to the NLCA executive Sorts and catalogues all forms of NLCA registration Works athlete registration table at all NLCA events May hold a concurrent medium or minor executive role Keeps an up to date record of all teams and coaches’ registration for any event, money collected, and members registered. Consistently updates this record. Keeps all forms collected for the year on file Keeps contact info for executive up to date Responsible for drawing up any form needed by the NLCA Clinic/Camp Directors: Minor Executive Roles (executive appointed positions) Must have suitable coaching experience as deemed by the executive Executive members in charge of all clinics and camps Work as a team to develop new, current, and relevant material to teach at clinics and camps At least One of these members must be present at all clinics and camps, and at said events are in charge of event staff Must present a consistent attitude and method of teaching throughout directors, and relay these consistencies to all clinic and camp staff Organize demo groups if required Continue to avail of exposure to coaching courses, clinics, and materials to update themselves on emergent techniques and trends These are executive appointed positions, taking into account certification and knowledge May hold a concurrent major or medium executive role Creative Director: Minor Executive Role (executive appointed position) Head of promotional materials for NLCA and NLCA’s events. Coordinates with webmaster, event coordinator, and any other executive member needed. May hold a concurrent major or medium executive role. Webmaster: Minor Executive Role (executive appointed position) Maintains and actively updates website Makes sure all information required to be of access via the website, is available. Attends all meetings and makes detailed notes of what must be done concerning website. May hold a concurrent major or medium executive role. Provincial Committee Head: Major Executive Role (executive appointed position) Organizes and runs provincials, starting in September Organizes a provincial committee which includes events coordinator 2. While each executive member bears responsibility for specific duties, final responsibility resides with the executive on the whole. Executive members not adhering to the NLCA Constitution will endanger their representation on the executive. Following a written complaint, a vote of two thirds of the executive must be attained before an executive member is relieved of his/her duties. ARTICLE IV - NOMINATIONS AND ELECTIONS Election to the executive will occur at the Annual General Meeting (AGM) as scheduled by the executive. The AGM must take place within 8 days of Provincials. Nominations and Elections shall follow the following steps: Nomination forms will be made available by the NLCA AGM committee. All nomination forms must be submitted 10 days prior to the AGM. Nomination forms will be perused by the AGM committee to ensure that nominees are of an age of maturity, eighteen (18) years by December 31st of their election year. Nominations brought forward by an executive member must be seconded by another executive member. Nominations brought forth by a non executive member must be seconded and thirded by two executive members. The general membership will be supplied with a list of nominees for executive positions. There shall be no nominations from the floor. Each eligible school shall be allowed only 1 vote at the election meeting. Votes of the current executive members will amount to two thirds of the results. Votes of non executive members will amount to one third of the results. Results of the election will be announced. The president shall vote only in the event of a tie. The terms of office shall be for two (2) years from the date of the scheduled Annual General Meeting (AGM). All currently elected persons shall be eligible for re-election. ARTICLE V - MEETINGS There shall be executive meetings as needed with at least four (4) executive meetings per year. There shall be a quorum of 50% + 1 of the executive. Meeting minutes will be taken and posted on the NLCA website for the perusal of the general membership. NLCA will have two monthly breaks per year, one during the Christmas Season, and one during the Summer Months. Specific dates will be decided annually by the executive with each years specific format in mind. There shall be one Annual General Meeting (AGM) of the NLCA for the purpose of: Election of executive Input of membership Review of the annual financial report Review of the year by NLCA President ARTICLE VI - FINANCES The treasurer, president, and executive director shall prepare a financial report at the close of the fiscal year to be presented at the AGM. Executive members and committee members will receive remuneration for operational expenses. Treasurer keeps NLCA cheque book and is responsible for all accounts payable Two signatures are required for all outgoing cheques. Must be signatures of two members holding a major executive role. (president, vice president, executive director, or treasurer) Gratuities will be given to those involved with NLCA events as seen necessary by the executive. ARTICLE VII - RULES AND RECOMMENDATIONS FOR COMPETITION Rules and recommendations will be reviewed and revised yearly by the executive. They will be prepared and finalized by September 1st, and will be passed out in the Coaches Handbook at the first coaches meeting of the year, every year. The current executive reserves the right and duty to revise rules when deemed necessary and the membership must be notified of said changes as soon as possible thereafter. No revisions to rules may be made past February the 1st. Rule changes can only be made by motion and a vote of approval of 50% + 1. ARTICLE VIII - AMENDMENTS Amendments will be made to the constitution annually by a 50% + 1 vote of the executive. ARTICLE IX - DISSOLUTION The NLCA may be dissolved at any time by a written consent of ¾ of the executive. ARTICLE X - INTERPRETATION The executive shall give the interpretation of the constitution.